OPEN POSITION - Design Office Coordinator
We are looking for a vital addition to our team. Our Design Office Coordinator is essential to our office and to serve our clients well. We are looking for someone who loves a face-paced environment where every day can be just a little different! Your primary role will be assisting our Designers with client work and administrative duties to help HouseHome run smoothly.
Position Job Duties:
Coordinate and maintain designer and design lead calendar/schedules
Communicate with vendors, contractors, and clients to confirm scheduling, orders, and appointments
Manage order tracking, returns, and deliveries w/dedicated Design Lead
Weekly office maintenance
Maintain and update client files in Honeybook
Lead management - adding all leads to Honeybook, closing out lead source, adding to contact lists
Maintain all client and project status documents
Take notes during staff meetings to complete write-ups and distribute tasks.
Assist with Operational and Marketing tasks as needed
Assist with updating all client documentation in spreadsheets to track hours, purchases, etc.
Create reports for billable client hours
Draft invoices for active, billable clients for review by Operations/Owner
Accompany Designer/Design Leads to meetings, outings as needed
Filing and General clerical duties, potentially including light/minimal bookkeeping
Administrative errands on occasion
Manage all industry and client agreements files (referral agreements, estimates, and more)
Coordinate travel
Position Details:
20-30 hours per week
Hourly pay commiserates with experience
Flexible schedule/remote work days (Fridays are On Call only!)
Travel possible
Wellness/Phone Credit
Serious opportunity for growth and advancement within our firm
Work From Home days
Long-term employment commitment with lots of room for advancement
Position Requirements:
High attention to detail with great organizational skills
Punctual and reliable for workdays and onsite visits
Strong analytical and problem-solving skills
Excellent spoken, and written communication both internally and externally
Excellent customer service and report with clients, vendors, and contractors
Valid and current driver's license with a reliable vehicle for frequent on-site or retail store visits/errands (workday drive time is paid!)
Familiar with Google Business Tools (Drive, Sheets, Docs, etc)
Helpful but not necessary: Experience with TapGlance, Revit, and other digital design and business systems
About Househome:
HouseHome is a boutique Interior Design Firm based in Denver, Colorado. Our team designs personal and professional spaces to reflect the people living and working in them. We strive for excellence in all aspects of the design process, from the first time you contact us to our signature Design Day. Our firm has been blessed to work with over 150 clients, designing spaces across the country, from a Florida beach house and a quaint coffee shop in the Colorado mountains to a busy suburban family home in Georgia and even internationally. We desire to bring your home or business to life with personality that fits the space and the people who occupy it.
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Please send your Cover Letter, Resume, and Portfolio Samples (if you have them).
Email Subject line: Coordinator Position
Cover Letter: Please review our portfolio and include the name of one of our designs you love and what you love about it!
Resume: Please include two references, one personal and one professional.
SEND TO: hello@househomeco.com